Streamlining Expense Management and Real-Time Tracking of Budget vs. Expenses
350.org is an international environmental organization dedicated to addressing the climate crisis. It has been recognized as one of the TOP 10 most influential environmental campaigning organisations globally.
Pain Points
- Lack of time to input invoices into their accounting software with their focus on main work.
- Expenses often slipped through the cracks, leading to discrepancies between their bank reconciliations and expense records, along with errors in categorizing those expenses.
- Budget is not tracked in a timely manner.
Solutions by GroTeam
- Our Virtual Assistant took over expense encoding.
- We streamlined administrative processes by eliminating repetitive tasks.
- We implemented an organized system to categorize expenses by type and vendor.
- We developed a real-time tracking system for expenses by vendor and category.
Results
- Team was able to focus on core functions, improving productivity.
- Administrative tasks became more efficient and less time-consuming.
- Discrepancies in expense data were identified and addressed.
- Gained valuable insights into spending patterns, allowing for better budget management and decision-making.
Thanks to the real-time, accurate tracking process, decision-making became quicker, and actions could be taken immediately to stay within budget. Plus, employees felt less stressed and were thrilled to be relieved of these burdensome tasks!